Alliance4Europe is looking for an Executive Assistant to support the Lead Researcher and the Managing Directors. As an Executive Assistant, you will work to manage the calendars, coordinate travel and meetings, manage communications, support event organisation, perform administrative tasks, and help prepare presentations. Your support will enable the Lead Researcher and Managing Directors to focus on their key tasks, while ensuring consistent follow-up with external stakeholders.
This role is based in Central/Eastern Europe/Western Balkans/Remote. Start date: 1st September 2026, with some flexibility.
Responsibilities:
- Managing the Lead Researcher and Managing Directors’ calendar.
- Coordinate and book travel and meetings for the Lead Researcher and Managing Director.
- Contribute to preparing PowerPoints and documents ahead of meetings.
- Manage the mailbox and other external communication of the Lead Researcher and Managing Directors.
- Manage follow-ups and support building relationships.
- Manage receipts and financial reporting.
Qualifications:
- Proven experience as an Executive Assistant or in a similar office support role.
- Excellent written and verbal English communication skills.
- Strong knowledge of Google Workspace (Docs, Sheets, Slides).
- High level of organisation, discretion, and attention to detail.
- Knowledge of other European languages is a strong plus.
Core Competencies:
- Strategic Thinking: See the bigger picture – Help the directors maximise the benefit and impact we can create with all our activities for Alliance4Europe’s and members of the CDN. Align project strategies with organisational goals.
- Proactiveness: Ability to identify and propose follow-ups on leads and draw attention to potential opportunities.
- Analytical Thinking: Ability to analyse complex information and draw meaningful insights.
- Team-building: Inspire and motivate others to work together
- Organised: Ability to keep track of multiple deadlines and reliably deliver and report on them, including in a remote working environment.
- Attention-to-Detail: Ensure accuracy and thoroughness in all work processes and project deliverables.
- Collaboration: Work effectively across teams to achieve common goals.
- Inclusive Mindset: Embrace diversity and foster an inclusive environment.
Meet your main team contact: Saman Nazari
Open-source intelligence researcher focusing on Chinese and Russian influence operations. Sam is the coordinator of the Counter Disinformation Network, a Pan-European network working cross disciplinary to protect European democracies against influence operations.
Ready to apply? 🖊️
Application Instructions:
To apply for the Executive Assistant position, please submit your CV, a cover letter detailing your relevant experience and motivation to application@alliance4europe.eu by Tuesday 18th August 2026, 23:59 CEST.
Please ensure that your full name is in the file names of the relevant documents and use the subject line: "Application for Executive Assistant” in your email.
Benefits and Perks:
- Opportunities to engage with influential stakeholders and make a tangible impact on European democracy.
- Flexible working arrangements.
- Collaborative and supportive remote work environment.
- Salary to be discussed based on experience.
Diversity and Inclusion:
Alliance4Europe is committed to fostering a diverse and inclusive workplace. We encourage applications from candidates of all backgrounds and experiences.
Organisational Context:
Alliance4Europe is a non-profit organisation working to defend democracy against authoritarian threats. We do so by identifying, analysing, and disrupting influence operations, contributing to the policy landscape, and increasing our collective capacity to respond to threats. Beyond research, we convene networks to coordinate joint actions to stand up against authoritarian threats. This role will be working to support the Counter Disinformation Network, a network of 124 organisations and 480 practitioners from OSINT, journalism, fact-checking, academia, StratComm, policy and tech. You will join a team of around 10 experts working across Europe. Alliance4Europe is an agile organisation that enables personal and professional growth.
For any questions, you can email our team at application@alliance4europe.eu